Procurement

We procure in compliance with the Swedish Utilities Procurement Act (LUF, 2016:1146).  Our procurements are conducted fully open to international competition.

Which procurements are currently under way and which are planned can be seen in our procurement timetable, which is updated roughly every other month.

The Administration for Extended Metro maintains an ongoing dialogue with contractors and suppliers ahead of upcoming procurements. The purpose is to draw on the market's expertise and insights to create better conditions for successful procurements and efficient project execution. These dialogues also contribute to healthy competition, a deeper understanding of market conditions, and more robust tender documents.

The need for dialogue can arise at various stages of the procurement process. Early in the process, the dialogue is often broad and open, whereas later stages tend to be more targeted and focus on specific issues, such as a technical requirement. Dialogues are tailored to current needs and may cover methods and working practices, experience, timelines, commercial terms, added-value criteria, risks, or interest in submitting tenders.

The scope of a market dialogue varies. More extensive dialogues are communicated publicly – via nyatunnelbanan.se or supplier events - and often begin with a written questionnaire followed by meetings. All participating contractors receive the same information and an equal opportunity to contribute. Responses are treated confidentially and used solely as a basis for further procurement planning.

We use the TransQ qualification system for selecting suppliers who are to submit tenders in contract procurements. TransQ is an internet-based supplier registration and qualification system operated by the company Achilles on behalf of the leading Nordic transport organisations.

You need to contact Achilles System to arrange your registration and pre-qualification in TransQ. The registration process can take several weeks. An annual administration fee is charged for registration in TransQ

Only companies pre-qualified in TransQ at the time of the selection and under the relevant codes for the procurement may submit a tender.

The purpose of qualification is to ensure that the supplier has the legal and financial ability as well as the technical and professional capacity required to conduct the assignment being procured. The qualification requirements can be set already during selection or later in conjunction with tendering.

How each procurement is conducted, which codes are planned to be used for the selection and the qualification deadlines are presented in the procurement timetable.

The tenderers who have qualified for the procurement via TransQ are invited to tender via E-avrop. To participate in a procurement, you need to register an account at E-avrop. You can register up to ten user accounts under each corporate ID free of charge.

The invitation to tender will include a link to the technical specifications, which will detail how the procurement is to be conducted, the requirements for tenderers and tenders, a description of the contract and the contract terms and conditions.

During the tender period, it will be possible to ask questions as well as participate in project reviews and viewings of sites when necessary and when possible.

Tenders are to be submitted via E-avrop.

The tenderer that meets all formal requirements and qualification criteria, and submits the best tender according to the award criteria, will be awarded the contract.

Once the award decision has been made, all tenderers will be notified of the result via E-avrop.

The contract will be signed no earlier than after the standstill period has expired. The duration of the standstill period is specified in the award decision.

Once the procurement process is completed, tenderers are offered a debriefing meeting.